Uploading your own document to create a template is great if you have a specific headings, structures, or tone of voice that you would like Lyrebird to use. By uploading your own document, Lyrebird is able to learn your unique style and mimic this when generating documents.

1. In the Document templates tab under the "Customise" page click "Create a new document template"

2. Create a name for your document

The name of the document is how it will be visible when you want to write it, so try keep it short. It will not impact the underlying instruction.

3. Choose your document type

Select the type of document that you would like to create, that will be the same as the examples that you upload. For example, a Letter is any correspondence that will be provided to another person, and an Assessment is an evaluation or analysis of a patient's condition, symptoms, or overall health status. You have several document types to choose from, as you can see below.

4. Choose the intended recipients

This is the audience who will be receiving the document. It helps provide context to Lyrebird about why you're writing this letter. Don't provide the actual doctors name, rather "Referring Clinician" or "Patient" etc. This will impact the underlying instruction.

5. Upload your example documents

For optimal analysis of your writing style, structure, headings, and sentence length, we suggest uploading a minimum of three examples for Lyrebird to assess, in .pdf or .docx formats.

Lyrebird will replicate all of the body of content from your uploaded documents. To prevent any confusion with existing templates, we recommend uploading only the main body of information into Lyrebird. This means removing your clinic's letter head and clinician information, and only uploading the information you want Lyrebird to recreate.

After uploading your 3+ examples, click on "Create document." Lyrebird will analyse your uploaded examples to familiarise itself with your unique style and swiftly replicate it for all your future consults.

6. View and edit your customised document

Once Lyrebird has finished analysing your document, you're about 80% of the way. Your newly created document will be displayed, allowing you to customise it as much as you'd like. You can select the drop down arrow to edit specific sections of the document. To test out the new structure, you can go to 'select patient' and 'mock patient' to see how your changes could look.

There are 3 tabs at the top of this customisation page where you can choose exactly how to edit your document template: 'personalise sections', 'global personalisation', and 'settings'.

A customised document is segmented into sections. Within each section, there are four customisable aspects, which include:

Headings

Rename a heading by editing the heading name for that specific section.

Include or exclude your headings in your document

Each section has a heading. You can choose to include or exclude a section's heading from the toggle to the right of the section. This changes your document to a free flowing document vs a structured letter.

Instructions

Every section of your document is completely customisable and can be changed by entering instructions in the "Instructions" text box. It's best to think of the instructions you enter here almost as if you are talking to a real medical scribe. This is similar to the way you customise your notes.

For example

Ask Lyrebird to always start a section with a specific phrase.

Ask Lyrebird to change the way a section is written or add more detail for a specific information.

Ask Lyrebird to remove information for a specific section.

Explain to Lyrebird how much detail you want included in a section.

Or

Sentence structure

Every section in your document can have a completely unique writing style including paragraphs, dot-points, dashes and numbered lists.

Paragraph:

Lyrebird will write this section using extended sentences, much like any other kind of letter.

Dot points:

Dashes:

- Lyrebird will list the key points for the section using dashes, with a more concise writing style

Numbers:

Length of section

You have 3 options for the length of the specific sections to choose between: shorter, regular, and longer. For instance, if you would like a section to always include more detail, you can select 'longer', and Lyrebird will respond accordingly.

Rearrange sections

Rearrange sections by clicking and holding the specific section with your mouse, then dragging it to your desired position. Upon releasing the mouse, the section will seamlessly slot into place.

Add section

You are also able to add your own sections if you feel as though Lyrebird has missed something when generating your document template.

Simply click on the 'add section' button in this top right corner, and it will automatically add a section to the bottom of your document template. Move this 'untitled section' by dragging it to the location that works for you, and click the downwards arrow to provide instructions on what Lyrebird should include.

You can find this section next to 'Personalise sections' at the top left of your document customisation.

This section is where you can provide instructions to the overall document template. For instance, if you would like the document to include more information, type something like 'Ensure the document includes the most amount of detail possible'.

You can also edit 'Use concise language' to edit the type of language output in the document, and turn this 'off' or 'on' depending on the amount of detail you would like.

Settings is the next section across, found at the top left of the document customisation.

Here, you can edit the recipients for the document, include a personal note description, edit your field of practice, and the document type. These selections will influence the document output, and you can change them at any time.

If at any point you need help or have questions about your document template, you can send us a message! Click the message icon in the bottom right corner, and describe to us what the issue may be - we will endeavour to get back to you as fast as possible.

To hide the message chat box, simply click the downward arrow at the bottom right of the screen.